Have you been given the poisoned chalice of booking this year's Office Christmas Party? It's the night in the year that many employees look forward to, which means the pressure is on to get it right.
But fear not. Here are 10 tips for how to organise a Christmas party that everyone will remember...
1. Think about and how many people will be attending.
Numbers are all important, as you'll need to factor in how big the venue you're booking needs to be. If you've been given insight into what the budget is at this early stage, then the number of people attending may help you to determine the type of venue you need to look at.
2. Think about the age ranges and tastes of the party.
If you work with people of all ages, it can be tricky to get it right. But if there's a clear age group, such as you all being over 40 or all under 30, then that may help you to further determine what venues to consider.
3. Start looking at party venues.
Once you have identified your criteria from the above research, ask around friends, family and other co-workers to create a shortlist of possible venues. You can then start visiting the venues' websites or, if at all possible, popping in to have a look at the venues in person.
4. Check availability and costs.
If you've found one that you like, find out whether they are available on the dates that are suitable for your business. You may be flexible on date, in which case you'll be okay if booking early enough. At this stage, you'll also want to find out costs-per-head.
5. Make sure whoever will be picking up the bill is happy with the date and venue.
If you're completely in charge, you may want to skip this one, but if you need to get approval from the purse string holder, now's the time to do so.
6. Confirm numbers as quickly as possible.
Once you have the green light, it's time to move quickly. Send out an email, giving the staff basic details and see how many people will be able to attend.
7. Book up as soon as possible.
Now you have numbers, it's time to book up as soon as possible to avoid disappointment.
8. Arrange any necessary transport.
If you're leaving for the party direct from the office, then you may need taxis, mini-bus or coach to get everyone to the venue. Shop around for the best deals and make sure everyone is accounted for.
9. Make sure the staff have all the details they need.
Once it's all booked, all you need to do is remind staff of the details a little closer to the time. Make sure they know what will happen and what they need to do or bring.
10. Have fun!
It may be stressful organising everything, but get steps 1 to 9 sorted and the party itself should run smoothly. In which case, make sure that you enjoy it too!
Hopefully, these 10 Christmas Party Tips will help you organise the perfect event. The most important thing is making sure you find the right Christmas party venue for everyone who'll be attending.